Loading...
Why Hard Drive Destruction Services May be Essential for Preventing a Data Breach

Why Hard Drive Destruction Services May be Essential for Preventing a Data Breach

When it comes to disposing of older computer equipment and digital devices that may no longer be useful, hard drive destruction is a concern that no business can afford to overlook. Like the conventional document destruction and paper shredding services that can help to ensure sensitive information does not fall into the wrong hands, ensuring that any data stored in a digital format can no longer be accessed is often of paramount importance. Businesses and other organizations that choose to simply erase or format an old drive may be far more likely to suffer from a data breach that could have been easily prevented had the right security precautions been taken.

Understanding the True Cost of a Data Breach

Digital files that may contain financial or account information can quickly become a major liability should they become compromised or be accessed by an unauthorized party. Even a minor data breach can cause long-term harm to the brand or image that organizations rely upon in order to attract new clientele. Hard drive destruction services can play an essential role in ensuring that businesses are able to better protect themselves. Paying for paper shredding services to handle conventional document destruction while neglecting the disposal efforts that may be required in order to ensure that information stored in a digital format does not become an issue is a common mistake that could end up costing businesses a great deal.

Hard Drive Recovery Techniques Can Pose a Serious Threat

Sophisticated techniques for recovering data from an old hard drive may be far more effective than many businesses might suspect. Zeroing a volume, erasing a disk or even doing physical harm to an old hard drive may not always be sufficient to keep sensitive information and digital files from being recovered. Dedicated hard drive destruction services are often the only way to ensure that electronic documents are able to be completely destroyed. Businesses who typically donate their old computer equipment could be placing themselves at a significant risk should they fail to arrange for professional disposal or destruction.

Making Arrangements With the Right Service Provider

Tasking different service providers to deal with both digital storage issues as well as conventional document destruction can often be both time consuming and inconvenient. Many paper shredding services are equipped to dispose of digital storage devices and businesses who elect to make use of the right provider may be able to utilize a wider range of disposal options and security solutions. A data breach can easily cause lasting harm to a business. Ensuring that digital information and storage devices have been properly disposed of and completely destroyed may eliminate many concerns that could otherwise place businesses at greater risk of a breach. More information can be found at Shred-it, which provides additional resources.

Securing your Business Office with Fire Alarm Systems

Securing your Business Office with Fire Alarm Systems

Fire alarm systems determine fires early enough when there is adequate time to evacuate people from your office. Early detection plays an essential role. Property loss may be reduced, and the operation downtime can be lessened. Most fire systems offer information to the local emergency response team, hence speeding the fire control procedure. Even if you have sprinkles in the office building, you will still require a fire system.

Through these life safety systems, a signal can be transmitted to the alarm monitoring station. This lets your employees know that there is a dangerous situation in the office or in the entire building and they can vacate the building in time. For alarm systems to prove useful, they need to have fire detectors to provide more security to the office as well as your employees.

Factors to consider when choosing an alarm system

Safety objectives

The kind of alarm system you should install in your office facility should be based on the safety objectives of your company. These objectives concern the safety of the entire organization from the operation to the equipment, facilities, and employees. The bigger the risks, the more efficient the fire alarm units should be.

Requirements and Components

This is another essential factor you have to consider. What will be needed for the system to function well over its lifespan? Inspection, testing, and maintenance requirements for the system should be extensive. Detectors, supervisory devices, and manual pull stations are also essential components.

Office size

The size of the business premises or the office building will determine the kind of units you will install. If your office is large and you only install a few units, most areas will not be covered, and the efficiency of the system will be compromised. The system’s purpose will also not be fulfilled.

Choosing a dealer

The system provider you select should possess a complete understanding of the safety and installation requirements accepted nationally. The company should also be fully licensed to set up fire systems within your locality.

Do not select a dealer who will offer a quotation even before they can see the site. A reputable company will send their team to assess the site and also review the blueprints of the facility before they can determine the most suitable system design that will suit your needs. They shouldn’t generalize and give a quote. Everything has to be customized. Visit Chubb Edwards to learn more information.

What You Should Know About Hard Drive Destruction

What You Should Know About Hard Drive Destruction

From client records to employee information, every business setup has its share of sensitive data. As an entrepreneur, keeping this data secure is your responsibility, and you can be held liable for unauthorized exposure. Apart from the fact that your competitors cannot access and use properly secured or deleted data against your business, proper hard drive destruction reduces the likelihood of identity theft by minimizing the chances of unwanted and unauthorized exposure.

 

With this in mind, securing and deleting your data in a proper manner is critical. Keeping physical data has more drawbacks than electronic data storage. As a result, few companies currently depend on paper documentation. Today, proper document destruction involves more than paper shredding services. You will require data destruction services to get rid of your electronic data.

 

Data destruction
You might want to delete unnecessary data from your hard drives. Unfortunately, highlighting the unwanted files and pressing delete does not remove them permanently. Deleted information can be retrieved using various techniques, and this is where data destruction services come in. There are two major types of data destruction services:
• DOD data wiping
• Hardware destruction

 

DOD data wiping
You need regular data destruction services if all you want is to erase your data. This option is ideal if you intend to keep your hardware. In this process, your hard drive undergoes three separate wipes, all performed by special software. DOD data wiping involves erasing and overwriting the data to ensure that it is not retrievable. For more information, Shred-it is a helpful website with additional resources.

 

Hardware destruction
You need to be certain that no information can be extracted from your outdated hardware before you dispose of them. Hard drives or computer systems can be destroyed in the following ways:
Shredding: Although it requires the use of specialized equipment, hard drives can be shredded just the same way as paper. Shredding makes the extraction of data impossible. This process is best suited for destroying a large volume of hard drives simultaneously.

Demolition: This is usually the most cost-effective way to eliminate data, and it involves the physical destruction of hardware.

 

The benefits of document destruction
Data destruction is a necessary part of business operations, especially since it offers the following benefits:
Business protection: You probably have valuable information about your business operations stored somewhere. In the very least, having this type of information fall into the wrong hands is bound to set back your business plans.
Customer protection: Companies usually collect lots of customer information, particularly online businesses. Because of the increasing cases of identity theft, you wouldn’t want your client’s personal information revealed to outside sources.
Employee protection: Protecting the information provided by your staff is your responsibility.
Optimization of space: Apart from ensuring your old data remains irretrievable, destroying outdated hardware clears up office space.

How to Save Money on Document Destruction Services

How to Save Money on Document Destruction Services

Document destruction is a critical factor in most workplaces. All business come into contact with private or sensitive information, and this information could be used with bad intentions if it falls into the wrong hands. With this in mind, some businesses engage the professional services of a secure document shredding company. This is a type of company that offers mobile paper shredding service and perhaps even hard drive destruction in some cases. The company handles all of your business shredding needs, saving you and your employees valuable time and ensuring that the documents are destroyed as needed. However, many business owners keep a sharp eye trained on their bottom line, and you may be wondering if you can shave money off of this regular expense in your budget.

Educate Your Employees About What Needs to Be Destroyed
Some employees are uncertain about which documents should be retained versus which should be destroyed through paper shredding and which can be tossed into the trash can. Understanding the difference between retained documentation and destroyed documentation is critical for all businesses, but determining which items can be tossed in the trash versus destroyed can result in cost savings. If your employees are using document destruction Victoria services on documents that otherwise could be tossed into the trash, you may be spending more than you need to on paper shredding services. A smart idea is to educate your employees about the use of document retention, document shredding and tossing documents in the trash. By doing so, you may be able to reduce your need for secure document shredding significantly.

Choose Between Scheduled and On-Demand Services
Once your office has reduced its use of secure document shredding services, you may notice that your on-site box for to-be-shredded documents fills up much less quickly. In fact, it may only be half full or less when the shredding company arrives to destroy the documents. This is a sure sign that your company may be able to reduce the pick-up schedule to save money. You may also consider using on-demand services rather than scheduled services. Consider comparing the cost between these two options to find out which is most cost-effective, and be sure to compare the cost of services between various shredding companies in your area for the best results.

Saving money in every way possible is critical to the successful operation of your business. You understandably want to contain costs as much as possible, and you may be surprised to discover how much money you can save when you improve your use of shredding services through these steps. Take time to follow these steps within the next few days or weeks, and explore how such efforts can save your business money in the future.

Is Your Business Ready for Inspection?

Is Your Business Ready for Inspection?

To ensure that businesses and workplaces maintain highest safety standards, safety and health officers from local governments conduct regular inspections at organizations. These officers do not give notice of inspection; they may pounce when you least expect. Conduct manual compliance or run safety inspection software because failure to comply with the regulations can lead to dire penalties.

To stay away from trouble, keep a checklist of the safety rules that your jurisdiction outlines for your industry. Compliance is often difficult because numerous systems and devices have to be in proper condition throughout. Here are some basic yet important safety compliance measures that you should implement at your establishment at all times.

Write a Safety Checklist

According to the Canadian Center for Occupational Health and Safety, all businesses should develop, implement, maintain, manage and evaluate safety gear regularly. Examples of these are first-aid kits, personal protective apparel, fire-fighting equipment, risk and hazard prevention warnings and information.

As a safety-conscious business owner, maintain a checklist of these and ensure each operates well. While most of the equipment and tools are easy to maintain, complex industries may need highly specialized equipment. In this case, they require highly-skilled personnel not only to operate but also to maintain.

Luckily, you can obtain health and safety compliance resources from your local department at no cost. Alternatively, talk to established businesses in your type of industry. In addition, download the compliance measures from leading business associations and trade unions.

Safety Inspection Software

Safety compliance has not been left behind as far as embracing technology is concerned. You can buy leading safety inspection software and tailor it to suit your safety and health needs. You can install the tools in a computer, on a mobile device or both.

Using an administrator tool, the safety inspection software allows you to personalize entries such as inspection checklists, dates, safety tool kits and inspection frequency. While on your computer or mobile device, you can have the inspection officer sign, write inspection certificates and make comments or recommendations.

Compliance can be tricky when you have numerous tool kits and large workplace area. Evidently, intuitive safety inspection software saves you time. As it is error-free, it helps you secure all corners of your business or establishment. Just like other software, ensure you update your safety inspection software regularly and efficiently.

Be Proactive on Safety and Health Compliance

The success of your business depends on its level of safety and security. Train all employees on the operation and importance of all health and safety equipment. Keep a clear safety policy on notice boards. Furnish all workers with gear for personal and collective safety.

To keep them motivated, reward those who use these tool kits and equipment well. Once or twice a year, review your company’s safety and health needs. Be proactive in actually ensuring health and safety and not just complying with safety guidelines.

Why Reporting and Filing Security Guard Incidents by Paper Is Not Always a Good Idea

Why Reporting and Filing Security Guard Incidents by Paper Is Not Always a Good Idea

Although most security companies have transitioned to incident reporting software, many small outfits and in-house departments still use traditional document-based procedures. With that in mind, let’s consider some of the problems that a paper-based incident management system can have.

Paper-Based Systems Have a Higher TCO

It’s common to associate new technology with higher expenses, but the truth is that using paper documents actually increases the total cost to operate for security guard management. Canadian security businesses spend more than $20 per hour on file management, and that cost can be reduced by 50 percent or more by creating and managing documents electronically.

Hand-Written Documents Lack Automatic Time, Data and Location Stamps

Incident reporting software automatically stamps documents as they’re created. If you rely on security guards to add that information, then you run the risk of omissions and estimates.

Paper Incident Reports Can Be Stolen or Edited

If an incident management system includes only one copy of a report, then it’s very easy for that report to be stolen or manipulated. If there’s neglect or criminal intent involved in the creation or editing of a document, it can be impossible to know when that activity occurred and by whom. An electronic security guard management approach, on the other hand, associates reports with the guards who created them, and while security breaches are still possible, they require a much higher level of technical expertise.

Paper Forms Are Prone to Other Errors and Bad Handwriting

Perhaps the biggest issue with a manual incident management system is that not every security guard will have strong handwriting skills. Some reports will be difficult or even impossible to read. It’s easier to introduce errors when writing by hand, and guards may tend to omit important details as they seek to be as concise as possible.

No Easy Way to Attach Photos and Drawings

The more information a report contains, the more useful it is. Mobile security guard management systems often have tools that allow for the attaching of other documents. Documents can be captured as images or scanned, and drawings can be captured as images or drawn by hand using a tablet and stylus.

Trends Are More Difficult to Identify

Most security companies and departments that create incident reports by hand do so because they don’t have incident reporting software or that software is very basic. In other words, file documents are filed rather than entered by hand into a computerized system, and that means that you cannot take advantage of modern technologies to identify trends in incident type, location and so forth.

Top Surprising Benefits of Indoor Navigation

Top Surprising Benefits of Indoor Navigation

We often hear how indoor navigation will help shoppers and travelers navigate busy malls or airports. But this technology has several surprising uses beyond helping individuals find your next deal or plane. Here are some interesting benefits indoor positioning will bring to the table.

Navigation for the Blind

Visually impaired travelers have been using GPS for decades. With GPS, blind travelers can identify their current street and nearby intersections, independently locate and navigate to points of interest, and record routes for independent travel. Just as outdoor GPS has dramatically increased a blind person’s ability to be self-reliant, GPS for indoors will offer similar benefits.

The blind population is a great test bed for indoor positioning systems. Various technology vendors have created indoor maps of many hotels hosting larger conventions for blind attendees, and have deployed bluetooth beacons and other technologies to test accuracy and reliability. Since blind people require more detail than do their sighted peers, indoor positioning systems built with them in mind will out-perform those that aren’t.

Real-time Blueprints

A building’s floor plan is often never updated. It is rendered when its blueprints are complete, and never change to account for internal structural updates. Further, floor plans are rarely augmented with additional helpful information that emerges as life is breathed into the building which they represent.

An indoor map is like a real-time floor plan. With an accurate, up-to-date map in place, buildings can offer services and capabilities previously unavailable. For instance, a factory might automate tasks by introducing robotics, enabling automata to navigate a building based on maps that receive regular updates. Similarly, emergency response can be coordinated not from a dusty blueprint, but from a map that provides detailed information about a building’s dimensions, amenities and physical characteristics.

Smarter Inventories

Tremendous effort is spent inventorying warehouses and stores. The resulting work is fragile, trivially undone by moving an item or failing to update a report. Indoor positioning and geotagging combine to make the tedious task of inventorying a simple, one-time process.

By tagging items with RFID and other nearfield technologies, physical spaces can be queried like an internet search engine. A manager wondering what types and quantities of a given product are available need only enter a name or SKU, receiving a real-time report of just what is available and exactly where it is. Unlike traditional inventory systems, these results cannot be invalidated by moving an item or failing to change a database entry.

Conclusion

Just as traditional GPS systems changed how the world is navigated and mapped, so will indoor navigation transform interior spaces. The above benefits only scratch the surface of what will become possible when such systems become widespread.